Background Checks

Entity summary

Name	data_object	Description
Adverse Action Notices	adverse_action_notices	FCRA-mandated notices issued when a background check is used to decline a candidate, covering the pre-adverse and post-adverse two-step process and dispute window.
Background Check Adjudications	background_check_adjudications	Human review decisions on a completed background check (clear, engaged, decisional, declined), with rationale and individualized assessment notes.
Background Check Components	background_check_components	Individual sub-check results inside a background check order (county criminal, SSN trace, employment verification, drug screen), each with its own status and source.
Background Check Disputes	background_check_disputes	Candidate-initiated disputes of a background check result under FCRA, with the disputed component, candidate statement, re-investigation result, and resolution.
Background Check Packages	background_check_packages	Configured bundles of check types that can be ordered as one unit, defining what a standard package looks like for a role tier.
Background Checks	background_checks	External verification results for a candidate (criminal, employment, education, credit, identity), with status and findings from a screening provider.
Candidates	candidates	People known to the recruiting organization, with or without an active application, carrying contact details, resume, tags, consent, and source.
Drug and Health Screenings	drug_health_screenings	Pre-employment drug tests and occupational health screenings, tracking the order, provider, result, and any adverse-finding review. Holds sensitive medical data subject to legal restrictions.
FCRA Disclosures	fcra_disclosures	Legally required disclosure forms shown to a candidate before a consumer report is requested, with text version, signature, and timestamp.
FCRA Summary of Rights Acknowledgments	fcra_summary_of_rights_acknowledgements	Candidate acknowledgments of receiving the summary of consumer rights at consent time, captured separately so the copy and timestamp persist for audit.
Offers	job_offers	Formal employment offers extended to candidates, with compensation, start date, terms, approval chain, and status.
Pre-Adverse Action Notices	pre_adverse_action_notices	FCRA-mandated notices sent to a candidate before a final adverse-action decision, including the report and rights summary and opening a dispute waiting period.

flowchart TD
  classDef embedded_master fill:#fff4cc,stroke:#c79100,color:#5b4500;
  classDef platform_builtin fill:#e0e0e0,stroke:#424242,color:#1a1a1a;
  candidates["Candidates"]
  job_offers["Offers"]
  background_check_components["Background Check Components"]
  background_check_disputes["Background Check Disputes"]
  background_check_adjudications["Background Check Adjudications"]
  fcra_disclosures["FCRA Disclosures"]
  adverse_action_notices["Adverse Action Notices"]
  fcra_summary_of_rights_acknowledgements["FCRA Summary of Rights Acknowledgments"]
  background_checks["Background Checks"]
  background_check_packages["Background Check Packages"]
  drug_health_screenings["Drug and Health Screenings"]
  pre_adverse_action_notices["Pre-Adverse Action Notices"]
  users["Users"]
  background_checks -->|"contains"| background_check_components
  background_check_packages -->|"shapes"| background_checks
  candidates -->|"discloses_via"| fcra_disclosures
  background_checks -->|"adjudicated_via"| background_check_adjudications
  background_check_adjudications -->|"triggers"| adverse_action_notices
  background_check_components -->|"disputed_via"| background_check_disputes
  candidates -->|"acknowledges_via"| fcra_summary_of_rights_acknowledgements
  background_checks -->|"triggers_pre_notice"| pre_adverse_action_notices
  background_checks -->|"gated_by"| fcra_summary_of_rights_acknowledgements
  job_offers -->|"is contingent on"| background_checks
  candidates -->|"screened_via"| drug_health_screenings
  candidates -->|"has owning recruiter"| users
  background_checks -->|"has requester"| users
  background_check_components -->|"has owner"| users
  background_check_adjudications -->|"has adjudicator"| users
  adverse_action_notices -->|"has owner"| users
  background_check_disputes -->|"has owner"| users
  pre_adverse_action_notices -->|"has owner"| users
  job_offers -->|"has approver"| users
  drug_health_screenings -->|"has coordinator"| users
  class candidates embedded_master;
  class job_offers embedded_master;
  class background_check_components embedded_master;
  class background_check_disputes embedded_master;
  class background_check_adjudications embedded_master;
  class fcra_disclosures embedded_master;
  class adverse_action_notices embedded_master;
  class fcra_summary_of_rights_acknowledgements embedded_master;
  class background_checks embedded_master;
  class background_check_packages embedded_master;
  class drug_health_screenings embedded_master;
  class pre_adverse_action_notices embedded_master;
  class users platform_builtin;
  style fcra_disclosures stroke-dasharray:5 5;
  style adverse_action_notices stroke-dasharray:5 5;
  style fcra_summary_of_rights_acknowledgements stroke-dasharray:5 5;
  style drug_health_screenings stroke-dasharray:5 5;
  style pre_adverse_action_notices stroke-dasharray:5 5;