SMP Renewal and Vendor Management

Entity summary

Name	data_object	Description
Renewal Engagements	smp_renewal_engagements	Per-renewal-cycle envelopes covering timeline, owner, vendor proposals received, fallback notes, and decisions taken.
Renewal Tasks	smp_renewal_tasks	Tasks within a SaaS renewal cycle, such as the renewal-window notice, owner assignment, and the renew-or-cancel decision.
SaaS Spend Allocations	smp_spend_allocations	Chargeback splits of a SaaS subscription across cost centers, business units, or projects, with the allocation method and effective window.
SaaS Subscriptions	saas_subscriptions	Contractual subscriptions for SaaS apps: plan tier, seat count, recurring cost, billing cadence, renewal date, and owner.
Vendor Negotiations	smp_vendor_negotiations	Quote, counter-quote, and discount records tied to a renewal, documenting how the final commercial terms were reached.
Vendor Risk Assessments	smp_vendor_risk_assessments	SaaS vendor risk scorecards covering attestation status, data-processing review, subprocessors, breach history, and posture score.
Contracts	legal_contracts	Contracts with counterparties or suppliers, covering type, value, key dates, governing law, and lifecycle from draft to terminated.
Org Units	org_units	Nodes in the organizational hierarchy such as divisions, departments, and teams, with manager, cost center alignment, geographic scope, and parent-child links.
SaaS Applications	saas_applications	SaaS applications in the company portfolio, with vendor, category, criticality, owner, and whether each is sanctioned or shadow IT.

flowchart TD
  classDef master fill:#d4f4dd,stroke:#27ae60,color:#0b3d20;
  classDef embedded_master fill:#fff4cc,stroke:#c79100,color:#5b4500;
  classDef platform_builtin fill:#e0e0e0,stroke:#424242,color:#1a1a1a;
  saas_applications["SaaS Applications"]
  saas_subscriptions["SaaS Subscriptions"]
  legal_contracts["Contracts"]
  org_units["Org Units"]
  smp_renewal_tasks["Renewal Tasks"]
  smp_renewal_engagements["Renewal Engagements"]
  smp_vendor_negotiations["Vendor Negotiations"]
  smp_spend_allocations["SaaS Spend Allocations"]
  smp_vendor_risk_assessments["Vendor Risk Assessments"]
  users["Users"]
  saas_subscriptions -->|"tasks_for"| smp_renewal_tasks
  saas_subscriptions -->|"engagement_for"| smp_renewal_engagements
  smp_renewal_engagements -->|"negotiated_under"| smp_vendor_negotiations
  saas_subscriptions -->|"allocates"| smp_spend_allocations
  saas_applications -->|"assesses_app"| smp_vendor_risk_assessments
  legal_contracts -->|"activates"| saas_subscriptions
  legal_contracts -->|"renewal_warns"| saas_subscriptions
  saas_applications -->|"has"| saas_subscriptions
  org_units -->|"rolls_up_to"| org_units
  users -->|"owned_by_user"| smp_renewal_tasks
  users -->|"leads"| smp_renewal_engagements
  users -->|"negotiates"| smp_vendor_negotiations
  users -->|"assesses"| smp_vendor_risk_assessments
  users -->|"owns"| legal_contracts
  users -->|"approved"| legal_contracts
  users -->|"drafted"| legal_contracts
  users -->|"leads"| org_units
  users -->|"owns"| saas_applications
  users -->|"manages"| saas_subscriptions
  org_units -->|"has members"| users
  class saas_applications embedded_master;
  class saas_subscriptions master;
  class legal_contracts embedded_master;
  class org_units embedded_master;
  class smp_renewal_tasks master;
  class smp_renewal_engagements master;
  class smp_vendor_negotiations master;
  class smp_spend_allocations master;
  class smp_vendor_risk_assessments master;
  class users platform_builtin;
  style legal_contracts stroke-dasharray:5 5;
  style org_units stroke-dasharray:5 5;
  style smp_spend_allocations stroke-dasharray:5 5;
  style smp_vendor_risk_assessments stroke-dasharray:5 5;